Austin K-9 Xpress General Membership Meeting
January 20, 2004

Present: Jaime Margiotta, Suzanne Antonowich, Shari Kolding, Tricia Hastings, John Hemphill, Kim Galusha, Lori Fennell, Sheri Pillard, Tresha Barger, Jane Trainham, Caroline Taylor, Nancy Heger and Deborah Tolar.

Meeting was called to order at 7:25PM

Secretary’s Report: Lori moved to accept last meetings minutes, Sheri seconded – motion passed.

Treasures Report: Tricia has Income & Expense reports complete and are available for any member to look at. We have approximately $34,000 in the bank.
Xpress Bucks Criteria – Xpress Bucks can only be given for club sponsored and events approved by the club or board. The person who is overseeing the event will be responsible for either handing out paper Xpress bucks or giving a list of workers to the Treasurer, who will then get paper Xpress bucks to the individuals who earned them. We will no longer operate on a credit system, Xpress bucks are the same as cash.
Fiscal Year – we currently end our fiscal year in August, this is an issue as it is generally in the middle of a trial – Sheri moved that we change the Bylaws to change our fiscal year to January and follow a regular calendar year effective 2004. Lori seconded – amendment passed.

Training Report – New Beginner class starting in February – there are 12 people enrolled, Lori will assist. The next beginner class will start in June. The E/E/M class is having issues and is not meeting consistently – this will be addressed among those eligible to participate in the class.

New Members: We welcome, Shari Heino, Kathy & David Robbins as our three new members.

Important Dates – Next meeting will be March 16th at Sheri Pillards' office in Oak Hill at 7PM. NADAC/ASCA/AMBOR Trial is March 12-14 and there is a seminar on Friday the 12th.

NADAC/ASCA/AMBOR Trial Report: The trial preparation is on schedule, we have 2 wonderful judges and the seminar is open. The running order changed and we are now running Tunnelers on Friday night and debuting Touch and Go on Saturday at the end of the day. Be sure to get you entries in ASAP.

AKC Trial Report: The trial is a bit behind schedule; the Chairpersons received 4 bids for Trial Secretary and offered the position to Diana Wilkins. Greg Beck and Renee Fitch are possible judges, and there is still a need for Trial Committee members. The show will be September 4 – 6th.

Field Combination: Combination has been changed as the new quarter has begun. Use the PO Box or the Box at the field to pay dues and usage fees. Tricia checks them both equally.

Social Events: Games Day will be February 1st at 10AM – it will be open to everyone as well as those people who are in the Intermediate class.

Storage: The shed is 8x10 and will be up soon. Tricia has volunteered to paint the K9X Logo on the outside. The Climate Controlled Storage Unit is paid in full for the year; it is located on E. William Cannon at Storage USA. Lori Fennell will manage the storage unit issues, get with her if you have things that need to go into that unit.

Field Issues: Gate – Kim will get bid ASAP and Kim will be placing the order for the mulch soon as well as purchasing the wagon to haul tunnels in.

K9Xpress Bucks – Kim proposed waiving field usage fees for board members while they are serving on the board. The final motion reads that the secretary and treasurers field usage fees be waived during the time that they are in the position and they cannot claim K9Xpress Bucks for any board related activities. Nancy seconded, all in favor with 2 abstentions.

At 9:25 Shari moved to adjourn, Tricia seconded – motion passed.

Respectfully Submitted by Jaime Margiotta